A virtual dataroom (VDR) allows individuals to securely share business documents online without having to travel to a distant location. VDRs have replaced physical data rooms as well as document management software and other solutions that require printing, scanning and storing of documents. People can now access documents quickly and efficiently, from any place in the world.
When selecting a secure dataroom provider select one that provides security features and granular authorizations for folders and documents. The granular access controls reduce human error and limit unauthorized manipulation of sensitive information. Also, you should choose a provider that offers advanced branding for a custom login screen background, emails, backgrounds and white-labeled URLs to make your virtual data room more recognizable and user-friendly.
Be sure the company you choose or exceeds industry standards for information protection and privacy by reviewing their certifications. For instance, the top secure data room providers are HIPAA-certified to ensure safe handling of protected health information and GDPR-certified to comply with European Union laws regarding personal data protection and transfer. Additionally, many secure data room providers are PCI DSS compliant to protect credit card information from hackers.
The majority of data breaches are caused by user error and the absence of robust security. If you choose a secure data room, you’ll decrease the chance of cyberattacks and demonstrate to clients, partners, and others that you value privacy. Secure data rooms should have password complexity requirements such as timeouts in case of inactivity, dual-factor authentication, and IP restrictions.